Stepcase Lifehack

11 Ways to Think Outside the Box

Dustin Wax — Fri, 06 Nov 2009 13:00:00 +0000

Thinking outside the box is more than just a business cliché. It means approaching problems in new, innovative ways; conceptualizing problems differently; and understanding your position in relation to any particular situation in a way you’d never thought of before. Ironically, its a cliché that means to think of clichéd situations in ways that aren’t clichéd.

We’re told to “think outside the box” all the time, but how exactly do we do that? How do we develop the ability to confront problems in ways other than the ways we normally confront problems? How do we cultivate the ability to look at things differently from the way we typically look at things?

Thinking outside the box starts well before we’re “boxed in” – that is, well before we confront a unique situation and start forcing it into a familiar “box” that we already know how to deal with. Or at least think we know how to deal with.

Here are 11 ways to beef up your out-of-the-box thinking skills. Make an effort to push your thinking up to and beyond its limit every now and again – the talents you develop may come in handy the next time you face a situation that “everybody knows” how to solve.

1. Study another industry.

I’ve learned as much about teaching from learning about marketing as I have from studying pedagogy – maybe more. Go to the library and pick up a trade magazine in an industry other than your own, or grab a few books from the library, and learn about how things are done in other industries. You might find that many of the problems people in other industries face are similar to the problems in your own, but that they’ve developed really quite different ways of dealing with them. Or you might well find new linkages between your own industry and the new one, linkages that might well be the basis of innovative partnerships in the future.

2. Learn about another religion.

Religions are the way that humans organize and understand their relationships not only with the supernatural or divine but with each other. Learning about how such relations are structured can teach you a lot about how people relate to each other and the world around them. Starting to see the reason in another religion can also help you develop mental flexibility – when you really look at all the different ways people comprehend the same mysteries, and the fact that they generally manage to survive regardless of what they believe, you start to see the limitations of whatever dogma or doxy you follow, a revelation that will transfer quite a bit into the non-religious parts of your life.

3. Take a class.

Learning a new topic will not only teach you a new set of facts and figures, it will teach you a new way of looking at and making sense of aspects of your everyday life or of the society or natural world you live in. This in turn will help expand both how you look at problems and the breadth of possible solutions you can come up with.

4. Read a novel in an unfamiliar genre.

Reading is one of the great mental stimulators in our society, but it’s easy to get into a rut. Try reading something you’d never have touched otherwise – if you read literary fiction, try a mystery or science fiction novel; if you read a lot of hard-boiled detective novels, try a romance; and so on. Pay attention not only to the story but to the particular problems the author has to deal with. For instance, how does the fantasy author bypass your normal skepticism about magic and pull you into their story? Try to connect those problems to problems you face in your own field. For example, how might your marketing team overcome your audiences normal reticence about a new “miracle” product?

5. Write a poem.

While most problem-solving leans heavily on our brain’s logical centers, poetry neatly bridges our more rational left-brain though processes and our more creative right-brain processes. Though it may feel foolish (and getting comfortable with feeling foolish might be another way to think outside the box), try writing a poem about the problem you’re working on. Your poem doesn’t necessarily have to propose a solution – the idea is to shift your thinking away from your brain’s logic centers and into a more creative part of the brain, where it can be mulled over in a non-rational way. Remember, nobody has to ever see your poem…

6. Draw a picture.

Drawing a picture is even more right-brained, and can help break your logical left-brain’s hold on a problem the same way a poem can. Also, visualizing a problem engages other modes of thinking that we don’t normally use, bringing you another creative boost.

7. Turn it upside down.

Turning something upside-down, whether physically by flipping a piece of paper around or metaphorically by re-imagining it can help you see patterns that wouldn’t otherwise be apparent. The brain has a bunch of pattern-making habits that often obscure other, more subtle patterns at work; changing the orientation of things can hide the more obvious patterns and make other patterns emerge. For example, you might ask what a problem would look like if the least important outcome were the most important, and how you’d then try to solve it.

8. Work backwards.

Just like turning a thing upside down, working backwards breaks the brain’s normal conception of causality. This is the key to backwards planning, for example, where you start with a goal and think back through the steps needed to reach it until you get to where you are right now.

9. Ask a child for advice.

I don’t buy into the notion that children are inherently ore creative before society “ruins” them, but I do know that children think and speak with a n ignorance of convention that is often helpful. Ask a child how they might tackle a problem, or if you don’t have a child around think about how you might reformulate a problem so that a child could understand it if one was available. Don’t run out and build a boat made out of cookies because a child told you to, though – the idea isn’t to do what the child says, necessarily, but to jog your own thinking into a more unconventional path.

10. Invite randomness.

If you’ve ever seen video of Jackson Pollock painting, you have seen a masterful painter consciously inviting randomness into his work. Pollock exercises a great deal of control over his brushes and paddles, in the service of capturing the stray drips and splashes of paint that make up his work. Embracing mistakes and incorporating them into your projects, developing strategies that allow for random input, working amid chaotic juxtapositions of sound and form – all of these can help to move beyond everyday patterns of thinking into the sublime.

11. Take a shower.

There’s some kind of weird psychic link between showering and creativity. Who knows why? Maybe it’s because your mind is on other things, maybe it’s because you’re naked, maybe it’s the warm water relaxing you – it’s a mystery. But a lot of people swear by it. So maybe when the status quo response to some circumstance just isn’t working, try taking a shower and see if something remarkable doesn’t occur to you!

Do you have strategies for thinking differently? Share your tips with us in the comments.

Dustin M. Wax is a freelance writer and project manager at Stepcase Lifehack. He is also the creator of The Writer's Technology Companion, a site devoted to the tools of the writing trade. When he's not writing, he teaches anthropology and gender studies in Las Vegas, NV. He is the author of Don't Be Stupid: A Guide to Learning, Studying, and Succeeding at College.

Follow him on Twitter: @dwax.

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12 Lists That Help You Get Things Done

Dustin Wax — Thu, 05 Nov 2009 13:00:00 +0000

At the center of just about every personal productivity system are lists – GTD has it’s context lists, Pomodoro has it’s action inventory and daily to-do lists, todoodlist has, well, the todoodlist, and so on.

But there are a lot of different kinds of lists besides your task or to-do list that can help you be more productive. Lists in general are powerful tools – open-ended, constantly growing, and effective at extending our memories past the 7 or so things we can keep on our mind at any given time.

Some of the lists that can make you more productive or otherwise make life easier include:

Task lists: Naturally, the most obvious is the task list, a simple list of things you have to do. A running list of the tasks you have to get done can make your life significantly easier, provided you use it religiously. For more information about task lists, check out my “Back to Basics” post from last year.
Project planning: Creating a list of tasks associated with a projects can be a great way to wrap your head around the project, as well as a prompt for what to do next when you finish a task. And a list of projects will help you make sure you’re keeping up with all your commitments.
Wish lists: A wishlist is a list of things you want to buy but don’t need right away. For example, I want a new electric guitar, but I’m not going to run out and buy one. When you have the money, or the time, you can take out your list and see what you want most of all.
Grocery/shopping lists: One of my most effective lists is a simple one-page list I made of all the groceries I regularly bought, arranged in the order I’d find them at my local store, with a few blank spaces every so often for one-off additions. Every week, I’d print it off, cross off anything I didn’t need, and add anything that wasn’t on the list, and go shopping.
Gift ideas: Nothing’s worse than the approach of Christmas with no idea of what to get someone close to you. Keep a list of odd, attractive, or just-right-for-you-know-who items throughout the year to help make Christmas, birthday, and anniversary shopping less stressful.
Checklists: Any recurrent multi-step tasks – like packing for a business trip, arranging a presentation, or winterizing your home – can be done more easily and with fewer errors if you write up a simple checklist of all the steps involved and equipment needed.
Reading journal: A while back I suggested that students (and other readers) keep a reading journal. Basically, this is a list of books you’ve read with notes and adequate information to recall the text later.
Links and logins: In these days of proliferating web applications, almost everyone has dozens, if not hundreds, of websites they need to log into on a regular basis. Keeping a list of all these sites and your login info can be a lifesaver! Also, if you keep a list online, you can have active links to each application, making a pretty useful start page.
Life lists: A list of your short- and long-term goals can be a great motivator, as well as a trigger list to help generate new projects. I also like to have a list of areas of focus, the different roles that I play, each of which comes with a different set of tasks and goals.
Reference: Any information you find yourself referring to often can make a useful list – metric conversions, file types, software registration keys, birthdays, the names of your children, whatever.
Logs: Broadly speaking, a log is a list of events tied to specific dates/times. Keeping a list of your exercise achievements, food consumption, words written, or other set of data appropriate for your projects will help you measure your progress as well as identify problems (like if your output drops on certain days of the week or month, or you seem to crave certain foods on certain days).
Daily summaries: A one- or two-line summary of the day’s events can help to remind you of problems that arose as well as how you dealt with them, as well as track behavioral patterns that might point to illness, conflict with certain people, or other issues.

How to Keep Track of Your Lists

All those lists seems like a lot to juggle, doesn’t it?

Actually, it’s not that hard. Whether you’re a committed web 2.0 wonk who wants all your lists to live in the cloud, a hardcore pen-and-paper person, or a techie who’s not quite ready to live on the Web just yet, there are simple solutions to keep your lists handy.

Pen-and-paper: A notebook (I like Moleskines and Moleskine knockoffs, but whatever works) can be easily modified to make all your lists accessible. I use Post-It tabs to identify different sections of my notebook, with tasks up front and book wishlists, gift lists, and others towards the back. A tab somewhere near the middle separates my project planning lists from my task list.

Desktop software: If you’re using Outlook or Lotus Notes, you have a task list manager at hand that can easily hold other kinds of lists by assigning categories to them. Other options include using a note-taking program like Evernote or OneNote, with a separate note for each list. These are easily backed up, which is nice, plus they can be sent to others. And they’re searchable, too. And if you’re a super-geek, check out Gina Trapani’s todo.txt-cli, a command-line based productivity program – just use contexts or projects as list types instead.

Web Applications: Any task-list manager that allows categories (Todoist is a great one, since it literally allows you to create multiple lists), or any project management application (each list can be a separate project; make sure your membership level allows you to create enough projects), or most GTD apps (use contexts or projects to separate your lists, or tags if yours offers them) can be a great list manager. For simplicity, I like tasktoy, but whatever is comfortable for you.

Wikis: Wikis are excellent list management tools. I’ve listed them separately because various wikis run on your desktop (like TiddlyWiki, a self-contained, easy-to-use wiki) or online (try PBWorks or WetPaint). You’ll have to learn some simple syntax for adding to your lists, but after that, wikis are not hard to use at all.

What other lists do you find useful? How do you manage your lists? Tell us al about it in the comments!

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Make Email Your Servant (Not Your Master)

Paul Sloane — Wed, 04 Nov 2009 13:00:47 +0000

Let’s be clear. Your email is not your work; it is simply a tool to help you do your work. But like any tool it can be ineffective or even dangerous when used wrongly. Here is how to make email your servant not your master.

1. Check your email inbox at set intervals. Do not have your email on and active in front of you all the time. For most people it is better to check email no more than three or four times a day. For example you could check email at 9 am, 12 noon and 4 pm. Then you can spend the rest of the day doing useful work.

2. Your do-do list is more important than your email. Write all the most important things you have to do each day on your to-do list and use that to prioritise your activities. Focus on getting the top priorities completed each day and your performance will soar.

3. Action emails immediately. When you read your inbox action each item immediately if at all possible. You might reply, forward, delete or file. Do not read through your inbox over and over. Read once and action straight away. If you cannot action an important email then flag it for follow up – in Outlook you right click on the message and then click – follow up today. This will give the item a red flag and you can find it easily by clicking on the flag status column.

4. Declutter your inbox. Eliminate unnecessary emails. Flag junk as junk or use an external filter system such as ClearMyMail to stop junk. Unsubscribe from any newsletters that you you do not read.

5. Maintain your contact list. Your contact list is a valuable asset that rewards attention and maintenance. In most cases when you receive an email from a new business contact then you should add them to your contacts immediately. Years later you might want to contact them and it is important to have their details. It is handy to sort your contacts into different categories – social, customer, supplier etc. Take a back-up of your contact list separately from your main computer so that you still have it even if disaster strikes.

6. Use folders sparingly. I have a few folders for really important categories of communication. Everything else is deleted or stays in my inbox. Some people have hundreds of folders and put everything into one or other. If this works for you then fine but beware of folder creep.

7. Sync your mobile and desktop worlds. Keep your messages and contacts synchronsied between your cellphone or pda and your computer. It is great to use quiet time while travelling to read and send messages provided your important replies are captured for future reference.

Some people use social media sites such as Twitter or Facebook as their primary communications tool and they are great for short casual messages. However, email remains the tool of choice for business communications. Sharpen the tool and use it well. It is an essential part of your everyday productivity.

Paul Sloane is an author and speaker on leadership, innovation and lateral thinking. His most recent book is The Innovative Leader. He helps organizations improve innovation, creativity and leadership. He is the founder of Destination Innovation. He has written 15 books of lateral thinking puzzles and hosts the lateral puzzles forum.

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Your Happiness Plan

Craig Harper — Mon, 02 Nov 2009 13:00:03 +0000

A Quick Survey

Before we get under way with today’s briefer-than-normal chat, I want to conduct a little research on the run. Put up your hand if happiness is one of your aims in life. And no, participation is not optional at Stepcase Lifehack today. Yep, even you scaredy cats. Okay, keep ‘em up so I can count… 1001, 1002, 1003… yep; that’s all of you. Guessed as much. So it seems that despite the fact that we’re all different people, in different situations, inhabiting different parts of the globe… we have one common goal; happiness.

Who’da thought?

But do we Need a Happiness Plan?

We create plans to build wealth. And plans to lose weight. Plans for our dream home. Future plans. Travel plans. We plan the academic path that will lead to our ideal career. Or so we think. We plan our wedding (well, some do). Our marriage. Our family (2.3 kids and a Golden Retriever). It seems we have a plan for pretty much anything that’s remotely important in our lives, so why wouldn’t we have a plan for the thing which drives us all: a desire to be happy? Perhaps we think we’ll find it in all our other plans? That is, happiness will be the net result of all the other.. stuff.

Blaah Central

If happiness is such a universal pursuit, why does it prove to be so elusive to so many? Dare I say, to the majority? Perhaps not in your (personal) world, but step back a little and take a peek beyond your fence. Take a look around. And not a cursory glance, a proper look. Examine the faces, the body language, the posture. Listen to the conversations, the words, the tone. So much of it reeks of… blaah. So much of it seems to be devoid of happiness.

Why the Long Face?

Walk around your city and look people in the eye (don’t get beaten up in the process) and what do you see most? Fear? Uncertainty? Stress? Self-doubt? Frustration? Apathy? If you had to label it, what would you say the dominant emotion is these days? Would it be closer to the positive or negative end of the emotional scale? To be honest, I’m not seeing a whole lot of joy out there lately. Why all the long faces? Why all the busy therapists? Why all the affairs? And body-modifying surgery? And substance abuse? And other addictions? And why all the accumulation of stuff we don’t need with money we don’t have?

Could it be that when it comes to the universal goal, we’re missing something crucial? Something massive perhaps? Like the whole point? Could it be we’re looking where happiness ain’t? Perhaps we’re chasing the wrong things? Perhaps we shouldn’t chase at all?

Could it be that happiness is not to be found in the chasing but rather, in the choosing?

The Accumulation Lie

Maybe happiness doesn’t live in places or things? Maybe our happiness methodology and mentality is all wrong? Could it be that we don’t really understand it? Or maybe we don’t recognise it because we’re not sure what it looks like. Perhaps we already have it and don’t know? Perhaps we unknowingly and unintentionally make happiness an impossibility? Perhaps that’s it over there, hiding behind our insecurity, fear and self-doubt? Maybe it’s in the second drawer underneath all our issues? Perhaps it’s obscured by the crap. The cerebral crap. The emotional crap. The human crap. The crap we hold on to. The crap we believe. Perhaps we don’t see it because, like the masses, we have somehow bought into the lie of the ego; the accumulation lie. The when we get enough stuff we’ll be happy paradigm. You know the one. And if we’re not happy, it’s obviously because we need more stuff. Or new stuff. Or different stuff. Or best of all: stuff nobody else has.

Bingo.

Perhaps happiness is not to be found in the chasing, the acquiring, the accumulating or even the planning; perhaps we’ll find it in the letting go. That’s where I find it.

I’s love to hear your thoughts on happiness. It’s such a universally relevant issue — it might make for some interesting group discussion. Feel free to be as deep, philosophical and/or spiritual as you like. What has your journey taught you? What do you have to teach the rest of us? Could we (the collective mindset) possibly have it wrong? Has your thinking (about happiness) changed over time? If so, how? What have you had to un-learn along the way? Can happiness be a permanent state or will it always be transient? Is happiness a matter of perspective? Is it different things for different people? Is happiness.. joy? Is it contentment? Is it the absence of fear? Or perhaps the absence of pain? What do you think?

As always, we’re not about “right or wrong” here at Stepcase Lifehack, we’re all about the respectful sharing of ideas, lessons and experiences. And yes, we’d love to hear from you Newbies and Lurkers too. We don’t bite.

Craig Harper (B.Ex.Sci.) is a qualified exercise scientist, author, columnist, radio presenter, television host, motivational speaker and university lecturer. For the past 25 years he has been a leading presenter, educator, motivator and commentator in the areas of personal and professional development. You can visit Craig's blog at Motivational Speaker. FREE eBook – So… You’ve Decided to Get in Shape (Again) Craig's FREE eBook takes 20 – 30 minutes to read, and addresses the REAL getting-in-shape issues based on his 25 years of experience. To get Craig’s FREE eBook click here, weight loss books.

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Four Kinds of Vampires that Haunt Your Life (and What to Do About Them)

Dustin Wax — Sat, 31 Oct 2009 14:00:11 +0000

You are surrounded by vampires.

They circle you, slowly, eyeing your throat, their teeth glistening in the moonlight. Your heart pounds in your chest as they move in, intent on draining your life’s blood for their own unholy nourishment. A scream rises up in your chest as they close in on you, their fangs bared, and then you feel the first pair of teeth sinking into your throat.

“Hey, Dustin, got a minute? I want to tell you about this awesome party I went to over the weekend. We were sooooo wasted, and…”

The horror! The HORROR!!!

The vampires in this tale aren’t the supernatural beings of myth and legend, the Transylvanian undead doomed to walk the night for all eternity, feeding on the blood of the unsuspecting people around them. No, these vampires move about freely in the daylight, and they feed not on blood but on your time, attention, and yes, your very soul. And crosses, garlic, and holy water have no effect on them.

And who are these wretched damned? They come in many forms and wear many guises. Often, you will recognize them not by their own actions, but by their effect on you: the tapping foot, the ignored gestures of impatience, the tightening of the chest as your time slips away, the forced laughter at yet another of their stupid, mean-spirited, or just plain pointless jokes.

There are many kinds of vampires that threaten you daily. Here are four you have probably encountered recently, and how to dispatch them to the realm from which they emerged.

1. The time-sucking fiend

The time-sucking fiend seeks only your time – the more of it they can consume, the stronger they get. They drop by the office with hour-long explanations that could have been summed up in a five-sentence email, they call at all hours “just to say ‘hi’” and simply won’t let you hang up, they CC you and everyone else they know on every email (especially the ones that promise a gruesome death if you don’t follow suit) – and when you actually need them, they’re nowhere to be found.

Like summoning a demon, dealing with the time-sucking fiend relies on powerful boundaries – and also like summoning a demon, you can only count on yourself to maintain those boundaries. While you might have heard business leaders extolling the virtues of an “open-door” policy, you have to realize that an open door is an invitation, and you hopefully know better than to invite a vampire in! It’s better to limit your open door to specific times and schedule the rest of your work around those times.

But the most powerful weapon in your arsenal against time-sucking fiends, your wooden stake, is to just say “No”.

“Hey Jan, got a minute?”

“Oh, sorry, I really don’t. I’m hard at work on this report/email to a vendor/chapter of my novel/game of Solitaire. If it’s important, why don’t you send me an email or we can schedule 10 minutes later this week to discuss it.”

Asserting your unavailability and then taking control of the situation is the key, here. Never leave the time-sucking fiend at a loss for what to do next; instead, offer an option or two (never more) so they feel like their issue will be addressed. But never back down – your time is yours, as long as you treat it as such.

2. The humorless hellhound

The humorless hellhound didn’t quite follow the joke you made at lunch today, and wants you to know it! Besides taking up your time, the humorless hellhound sucks the fun out of life, demanding an explanation of every off-hand comment you or anyone else makes, and complaining about being made the butt of a joke by someone else. They’d never get offended and confront the person who offended them – that’s what everyone else is for!

Be firm with the humorless hellhound – simply say “It wasn’t important” and steer the conversation back to topics of substance or, if there are none, walk away. Neither defend nor condemn others with whom the humorless hellhound has a problem; your only response should be “Take it up with them”.

Note: Often people who make offensive remarks hide behind the mask of humor (very often these people are vacuous horrors; see below), attempting to deflect attention from their own offensiveness by saying “aw, it was just a joke!” Those who stand up to jerks like that are certified Van Helsings, not humorless hellhounds. Learn to tell the difference – it could save your life!

3. The vacuous horror

The vacuous horror is an idiot, and he or she doesn’t care who knows it. Their pleasures are simple: drink to excess, bed hot chicks or dudes, get sooooo high, play their music sooooo loud, party sooooo hard. Or at least talk about those things – and talk, and talk, and talk talk talk. They don’t want your time, or not just your time, they want your attention – and somehow, your jealousy, as if you should envy their pseudo-wannabe-MTV lives.

The silver bullet here is to tell them it all sounds pretty lame, but of course, nobody uses silver bullets. Too fatal. After all, you kind of feel sorry for them, all shriveled and naked and weak – they’re like children. Stupid, nasty children, but children nonetheless. Your best bet, then, is to treat them as blood-sucking fiends, carefully limiting their access and steering them towards matters of more substance. A curt “Yeah, that sounds great. Listen, I’ve got to get going…” might be called for if they just won’t pass on to the next world, though…

4. The detail demon

While attention to detail is important, the detail demon isn’t concerned with making sure things work, he or she is concerned with a thousand minor points that have no significance or bearing on anything outside of her or his decomposing mind. The detail demon wants to discuss the pros and cons of the serial comma in the corporate stylebook, and s/he wants to discuss it now. For a really, really, really long time.

Fortunately, the detail demon is easily dispatched. Like the time-sucking fiend, under no circumstances give the detail demon any control over your time! Instead, ask them to write up an itemized list of their concerns and email it to you (or otherwise deliver it) so you can review them thoroughly. Since most of their concerns will not matter much, you can usually just give them a simple “go ahead” on the changes they suggest; anything of actual importance they bring up actually does need to be addressed, so they’ve just saved you some time! Turning the vampire’s power against them – that’s ninja-level stuff!

Who’s haunting your house?

These four aren’t the only vampires prowling the streets and hallways of our lives. For the good of your fellow Lifehack readers, what other kinds of vampires have you run into lately? And more importantly, how did you vanquish these foul, foul beasts? The future of all our productivity may depend on you!

(Happy Halloween!)

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Being a Man in the 21st Century (Part 2)

Dustin Wax — Fri, 30 Oct 2009 14:00:55 +0000

Earlier this week, I began a discussion of the way that manhood in American society is changing. Today, I want to revisit the topic with some of my own ideas about how these changes could lead to a more enriching and satisfying take on masculinity.

Before I do that, though, I want to say how thrilled I was at the response the first post got – I had never expected such lengthy, thoughtful comments and the depth of insight that you, Lifehack’s readers, have shared with us. I had intended to respond directly to some of the comments, but they turned out to be so rich and complex that any response I could give would hardly do them justice. If you missed that post, I implore you to go back and look at the comments.

I also want to point out that these changes are not limited to the American scene, though that’s the context I know best. Around the world, women are emerging as major players in the increasingly global economy. One sign of the role women are playing is the success of the microloan movement, many of whose programs lend primarily or solely to women.

I don’t claim that I have all the answers, by the way. In fact, despite the fact that I teach women’s studies for a living and have spent more than a decade dwelling on the issues I’m raising in these posts, I am as prone to chauvinistic thinking, objectification of women, and just plain dumb behavior as the next guy. It’s the way we’ve been socially and culturally conditioned — creating unconscious thought processes that aren’t always immediately apparent. The best I think we can hope for is self-awareness and growth, not the instant transformation of every man into a superhero overnight. It will be the next generation, the kids who grow up in a world where women are full participants in our public lives, that will show us best how to be men that embrace true equality – and I have no doubt that they’ll look on me as unkindly as I look on, say, the anti-Suffragists of the last century.

We are all feminists now.

Aside from a few hard-core traditionalists, just about everyone now accepts as a given that both men and women will have an education, a career, and a public life. Each and every one of us benefits daily from the greater participation of women in our society: we use medicines developed by women, we use products designed by women, we live by laws written by and voted on by women, and so on. By lowering the barriers that prevented women from developing to their fullest extent in the past, we have effectively doubled the pool of talent that we as a society draw on.

The idea that a woman can’t be this or that is falsified by the reality that there is virtually no job category that women haven’t entered and excelled in. Real men encourage those around them, male or female, to realize their fullest potential, regardless of their own or others’ preconceptions. That’s feminism.

There is no “men’s work” and “women’s work”, there is only work.

Sociologists estimate that there are as many as 2 million stay-at-home dads in the US right now. And fathers as a whole – stay-at-home dads or otherwise – spend almost as much time with their children as mothers do. Men do laundry, cook dinner, buy groceries, and drop the kids off at soccer practice. Meanwhile, women write legal briefs, run for office, work construction equipment, and direct corporate mergers. The idea that certain kinds of work are “feminine” or “masculine” is dead in the water. Although there are plenty of holdouts who are still inclined to fill positions based at least in part on gender, the most successful businesses work hard to focus their hiring on demonstrated talent. Likewise, the most successful families have found that splitting household tasks not according to gender but according to skill and available time. There are plenty of un-handy men around, and plenty of non-domestic women, and we all benefit when they’re encouraged to do the things they’re good at instead of the things their gender allegedly suits them for.

Parenting is fundamental.

The reason that so many men are choosing to spend all or a significant part of their lives elbow-deep in domestic parenting tasks is that we are finally learning how much we’ve been missing in our traditional 8am-8pm work+commute+overtime workaholic schedules. Whole generations of men have missed not only seeing their kids grow up, but seeing themselves grow up. Parenting is about so much more than financially supporting someone through their childhood years, it’s about tending to cuts and scrapes, putting a balanced meal on the table, and dealing with the scores of childhood traumas that mark our growth into personhood. It’s about sacrifice, hands-on responsibility, and struggling alongside our kids to make sense of the world. The stereotypical middle-aged man sporting a ponytail and a convertible is, I think, a product of the kind of selfishness that real parenting necessarily eliminates.

Passion is a priority.

Manhood in the 20^th century was about financial success – working a job you hate because it puts food on the table. With both men and women supporting their families, though, some of that pressure is lifted. Of course, we still need to work, but just as important as earning a living is the passion that drives us to excel – even at careers that are not especially lucrative. We can see, for instance, the rise of “lifestyle entrepreneurs“, people who start their own businesses not so much in hopes of getting rich but in order to support themselves doing something they love, as an indicator of the way that income is giving way to passion as a measure of one’s manhood.

Embrace difference.

It’s becoming harder and harder to take people who rant about the difference between men and women seriously. For every generalization, we can point to a thousand exceptions – men who love shopping and women who hate it, women who whoop and holler over their football team’s victory and men who couldn’t tell you if the Cleveland Browns play in the American League or the National League*.

Traditional masculinity was about punishing any man who stepped out of bounds, whether it was because he was gay, feminine, physically weak, or in some other way short of the masculine standard. That simply doesn’t fly any more – there are as many different ways of being “manly” (or “womanly”, for that matter) as there are men (or women). And success doesn’t come in spite of those differences, it comes because of it – they create the diversity that allows businesses, organizations, and other endeavors to be flexible, to adapt to changing circumstances, and to innovate. In short, difference allows us to thrive, and we need to stop fearing it and embrace it.

And that goes for other kinds of differences, too – racial, ethnic, sexual orientation, religious, national, linguistic, you name it. Being a confident man these days means not being threatened by what we don’t understand, it means seeking greater understanding.

* Yes, I know. It’s funny, see?

It’s about us.

Though “being one’s own man” has long been held up as a standard of masculinity, it’s rarely been realized in practice. The eras of manhood that we look back to nostalgically as models of “when men were men” – I’m thinking, for example, of the Mad Men era – were times of stunning conformity. We weren’t our own men, we were beholden to a particularly narrow model of what men should be, and men who didn’t fit that model were punished, often brutally.

The 21^st century offers men a real opportunity to live up to the ideal of being our own men, though. The possibilities for personal development and self-expression have never been greater. It’s no longer about what women find attractive – freed from the need to find man to support and protect them, women are finding themselves attracted to a wide range of types that in the past might have been considered “unmanly”. It’s no longer about being “one of the boys” – that kind of conformity is poison to the modern workplace and to modern communities. No, manhood today is about us, about living our own lives as fully and satisfyingly as we can.

It’s about you.

Like I said, I don’t have all the answers, and I’m intensely curious about your thoughts. I’ve left some things out, too – most notably sex, but also fashion, personality, and matters of taste or style. These things have become so various that there’s no way I could do them any justice here. By and large, I think they fall under the category of embracing difference – of recognizing that in a society where diversity is a crucial value, men will find a huge variety of ways to dress, act, enjoy their leisure time, and make love. But maybe you have thoughts on those topics as well – the conversation in part 1 was brilliant, let’s see if we can keep it up in the comments here!

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Review: aNobii for iPhone

Leon Ho — Thu, 29 Oct 2009 13:00:09 +0000

aNobii.com is a cataloging and social networking website for booklovers. On aNobii you can catalog your book collection on a beautiful wooden shelf and meet people with similar reading tastes. aNobii has an international following with information on over 10 million books, including 200,000 book reviews spanning 15 languages.

aNobii has just released an iphone app, and we’ve had a chance to try it out. The bottom line: this is the best iPhone app for booklovers we’ve seen so far.

Let’s take a closer look at some of the features that set aNobii apart:

Barcode Scanning

The barcode scanning feature is a major selling point. Rather than starting from scratch with their own system, aNobii has partnered with Barcode Monster, a startup that focuses on software that enables ordinary webcams to scan barcodes.

The interface is intuitive. Click on the “Scan” button and you’ll go into camera mode, with a semi-transparent hint that helps you fit the barcode into the right spot. You don’t have to press any button; the app starts scanning automatically when your hand is steady (using iPhone’s accelerometer to detect movements), and stops when it recognizes a barcode. On our first try it took about 5 seconds. We quickly got the hang of it, though, and soon were averaging scans in about a second.

One thing to note is that when it scans, it keeps making the standard shutter sound. aNobii’s explanation is that Apple does not allow real-time processing of video recording at the moment, so they have to resort to taking still pictures rapidly instead. If you are scanning a bunch of books, the shutter sound can get annoying. You can turn it off by muting your iPhone.

Another caveat is that barcode scanning is only available to 3Gs users, probably because earlier models lack auto-focus. For those with a 3G or 2G phone, there’s a lite version that has the same features except barcode scanning.

After a barcode is recognized, the cover and the title appears. Click on the cover to see the details of the book.

Search

You can search for a book by entering the title, the ISBN, or by scanning its barcode. We’ve tried a dozen English titles from our office and aNobii has information for all of them.

Book info

For each book, you can see reviews, basic details, and which online bookstores are selling it. Not every book we’ve tried had as many reviews as we would like, though. It would be more convenient if there are links to reviews from other websites as well.

Wish List

You can make a wish-list of books you want to read. This is a helpful reminder next time you visit a bookstore. This feature is simple and gets the job done.

Shelf

Using your iPhone as a barcode scanner, you can build your collection quite quickly. While the wooden shelf looks very nice, there seems to be little need to have your collection in your pocket. On the other hand, your mobile shelf will sync with your shelf on the aNobii website, which is more useful as you can share your collection with friends and fellow booklovers.

aNobii is $1.99 in the iTunes App Store.

Pros

Barcode scanning is fast and easy
Intuitive interface to build your collection or wish list
Allows you to find reviews handily – great for shopping at bookstores
Work seamlessly with the website version (http://www.anobii.com)

Cons

Barcode scanning is limited to 3Gs only (there’s a lite version for 3G and 2G)
Social network features available on website are not available on this iphone app

Leon Ho has a decade of experience in technology and the Internet. He was a manager of Software Engineering at Red Hat, Inc. and led an international team of software engineers. In 2007, Leon left Red Hat to launch Stepcase as an umbrella for both Stepcase Lifehack and Stepcase Apps. Recently, he won the #4 spot in BusinessWeek's Top 24 Young Asian Entrepreneurs.

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Being a Man in the 21st Century (Part 1)

Dustin Wax — Tue, 27 Oct 2009 13:00:32 +0000

Manhood is changing. It’s as simple, and as complicated, as that.

Two recent events prompted me to write about manhood today. The first was the release of The Shriver Report, a study of the status of women in the United States. The second was the publication of The Art of Manliness, a book of advice on manhood based on the popular blog of the same name.

The Shriver Report’s most stunning finding is that women now make up half of the American workforce, and are the primary breadwinner or co-breadwinner in 2/3 of American families. While I think the report goes too far in calling us “a woman’s nation” – for one thing, women still earn much less, both in terms of average annual income and lifetime income, than men – it does highlight a significant change in American culture. People my age and lower will most likely never know a workplace in which men and women don’t figure at least equally.

The Art of Manliness is one sign of this change. While I haven’t read the book yet, I’ve been following the blog since its inception, and to boil it down to its essence: men are not quite sure how to be anymore.

Masculinity has been constructed over the last century almost entirely around the idea of men as providers and protectors, and frankly, women don’t need that any more. Already in at least a dozen major metropolitan areas, women earn on average more than men. Women are waiting longer to get married, and are more often the initiators of divorce – with their own incomes, they can afford to be pickier about their spouses, both going into marriage and when deciding whether to continue their relationships.

This has all happened in the context of larger social changes that have eliminated a great many jobs that were traditionally the sole province of men – the manufacturing and heavy labor jobs that relied on a powerful physique and a kind of working class swagger, most of which have been either automated or off-shored. At the same time, a new knowledge economy has sprung up, privileging communication, creativity, and self-motivation over brawn and emotional control. While there’s no inherent reason why women should do better in these emerging businesses than men, the fact is that men have largely given over the field while wasting time twiddling our thumbs over the loss of jobs where “men could be men”.

What do I mean? Well, women now make up the majority of college and grad school students, even in many areas in science and technology traditionally considered to be men’s domains. Boys almost never read – only some 1 out of 5 young adult books are read by boys, who have determined that reading books is for sissies. Boys are more likely to drop out of high school (35% of boys vs 28% of girls in 2003).

Basically, instead of learning how to be men in a changing world, we’ve been boys, dragged kicking and screaming into a world where women are increasingly equal players. Waaahhhh!

Emphasis on “kicking” – instead of figuring out how to do this new thing, we’ve focused most of our energy on simply emphasizing the characteristics that traditionally defined masculinity, namely toughness and physical brawn. Even our toys have been affected! For instance, below are two pictures of Luke Skywalker dolls. On the left is the Luke that I had when I was a boy, right after the first movie came out. On the right is a more recent version of the same character.

As you can see, the farm boy from Tattooine has been working out quite a bit since his debut in 1977! The same bulking up can be seen in nearly all figures aimed at boys – they’ve become more muscular, conveying a greater impression of raw physical power.

This wouldn’t be especially remarkable if not for the fact that physical power is less and less needed in our society – even in the military. These toys embody ideals that are increasingly disconnected with the reality that we live in, a kind of ironic nostalgia for a time when “men were men”. (Ironic because, when we look back at those men, they were quite a bit softer and less physically imposing than we think!)

In the end, the exaggerated emphasis on toughness and physical strength are misleading – and besides creating a great deal of violence in our society, they are preventing us from thinking in constructive ways about the kind of men we could be in today’s world. And that’s too bad, because the changes we’re living in are largely positive – men are, or could be, much more connected with their families and their partners, women are getting the opportunity to develop identities that aren’t solely defined by motherhood, and the workforce is getting a much larger pool of people to draw talent from. Win-win-win!

I’ll be back later in the week with a follow-up to this post describing some of the ways I think men can more productively engage the society we live in – without sacrificing some core sense of our identities as men. But before I do that, I wanted to get a sense of what you see as masculine in the new century. Men, how is your life different from your fathers’? Women, what do you want and expect from the men in your lives? Let’s get a discussion going!

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How to Give a Great Speech: Part 2 Delivery

Paul Sloane — Mon, 26 Oct 2009 13:00:04 +0000

An important speech can be a worry. The keys for success are good preparation and confident delivery. If you have prepared your talk well and memorised the key points then you are ready to give a great performance. And it is a performance. Giving a talk should be much more than simply conveying information – it involves an element of drama and of theatre. Here are some tips:

1. Be confident.

You will be nervous and that is natural. The best antidote is to rehearse a clear and confident opening to your talk. The audience can read your demeanour instantly. They will be sad to see a quiet, diffident start so please them with a bright, confident opening. You could ask a question, throw down a challenge, quote a famous person, tell a joke or state an interesting fact. Your start sets the tone and a good start will lift you and the audience.

2. Look them in the eye.

Do not hide behind a lectern or read from your notes. Walk about the stage, look directly at people and talk to them from your heart. Eye contact is important. It engages the audience and raises the level of the talk.

3. Speak clearly.

Your voice is the tool that does the job so use it well. You should not rush or mumble. Use clear short sentences and speak with conviction. Make sure that you can he heard. For larger audiences always use a microphone. Vary your voice. Practise altering the volume, pitch and speed of your delivery. Variety of delivery adds interest especially if it is done in such a way as to reinforce the message.

4. Use some rhetoric.

Barack Obama is a master of using rhetorical devices such as contrast and the list of three. Simple contrasts work well e.g. ‘We come not in fear, but in hope.’ The list of three items is very powerful e.g. ‘We can do this thing, we should do this thing and we must do this thing.’ These well-established methods of delivery may sound a little contrived when you practise them but the audience will respond.

5. Pause.

The most powerful weapon in the speaker’s armoury is the pause. Use it carefully and it will rivet your listeners. For example use it before an important item, after a question or before delivering the punch line to your story.

6. Don’t worry if you forget something.

If you speak from memory and without notes then you will often forget some item that you had intended to say. Don’t worry. The audience does not know that you missed anything so don’t apologise or scramble around. If your speech is short and with a clear message then it is fine.

7. Finish strongly.

Signal that you are concluding and then give a simple summary. End with the one clear message that you want people to take away and then thank them for their attention.

Speaking in public can be daunting but exhilarating too. Enjoy it.

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What Will You Learn Today?

Craig Harper — Fri, 23 Oct 2009 13:00:17 +0000

A Typical Life?

I gotta be honest, I really like my life. Of course I have my moments (being human and all), but for the most part, it rocks. Not a day goes by where I am not thankful for, or totally aware of, what I have and what I’ve been given. Of course it’s not always a normal, conventional or typical life by any means (but who has that?) – and sure, I’ve disappointed my long-suffering mother by not providing her with the expected grandchildren to this point in time – but it’s a fun life nonetheless. Sorry about that, Mary. I’ll do better.

Naah, I probably won’t.

What do You Like Most About Your Life?

Anyhoozle… someone asked me recently what I like most about my life. “Good question”, I replied. I pondered for a moment and while I get to do lots of cool things, I concluded that the funnest (a word) thing about my life right now is the people I get to meet and learn from. To say I meet a broad cross-section of people would be a massive understatement. From elite athletes to fat business people. From celebrities to people battling life-threatening diseases. From the arrogant to the humble. From the powerless to the powerful. From the well-known to the unknown. From the financially rich to the spiritually rich. From prisoners to prophets. From the angry to the enlightened. And from the obsessed to the apathetic. Yep, they have all taught me something. Knowingly or not. Intentionally or not.

Interestingly, some of the most negative, self-obsessed, self-destructive and problem-focused people have taught me the most. Specifically, how not to be and what not to do.

Where we Choose to Learn

I have always been a keen observer of people and a passionate student of human behaviour; even as a young boy. Long before I understood what the term behavioural psychology meant, I was studying people, absorbing and processing information and learning lessons. Life lessons. People lessons. Communication lessons. Leadership lessons. Management lessons. Lessons about manipulation, influence, power, humility, fear, health, success, attitude, happiness… and a whole lot more. While I enjoyed school and university (to a point), I have always understood that (for me) there were many more valuable truths to be uncovered beyond the (traditional) classroom. I have always found people to be fascinating, inspiring, curious, amazing, confusing, selfish, selfless, fearful, courageous and profoundly interesting creatures.

I have learned that being a student is a choice. As is humility. As is honesty. As is personal growth.

My Philosophy on Learning

I have a somewhat “cheesy” mantra that I wheel out periodically and while I hate the over-used, self-help cliches that typify so much of what’s painful and annoying about the field of personal development, the following statement is an accurate and honest representation of my attitude towards learning:

“The world is my classroom, each day is a new lesson and every person I meet is my teacher.”

As trite as it might sound, the above ideology can be both enlightening and transformational when we truly understand and embrace the power and potential that comes from living in this kind of paradigm.

The Non-Learner

In truth, some people have not learned (listened, changed, grown, improved, adapted, paid attention, asked a question) in twenty years; just take a look at the kind of results they produce, how little of their ability they use, how much of their time they waste and how their existence is typically one of repetition, frustration and mediocrity. And complaining. Groundhog Day for the perpetually miserable and unfulfilled. For a range of reasons, they have chosen not to learn new things. It seems that some people are too proud, fearful, arrogant, busy, distracted, insecure or lazy to learn. What a pity, what a waste (of everything) and what an unnecessary reality to inhabit.

Opening Our Eyes

If we so choose, our world (the one we create and inhabit) can be different from now… or like too many others, we can keep living our life in a holding pattern. We can be problem-focused or lesson-focused; it’s a choice. It’s a mindset. Some choose to whine and bitch, others to learn. From right now we can open our eyes, shift our attitude, learn new things and produce better results, simply by looking at old things in new ways. Internal shift produces external shift. That is, transformation always works from the inside-out. If there’s a genuine desire to learn, the lessons will always be there. In fact, they are always there but we fail to pay attention. If only we would listen to what life (God, the universe, subconscious us) is saying. The wisdom is there. The truth is there. The joy is there. And the lessons are there for anyone who chooses to be a seeker and a student.

So what have you learned lately? Do tell! Feel free to teach the rest of us something by sharing any recent revelations, insights, life-lessons or moments of clarity. And as always, feel free to share your thoughts on this article.

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The Science of Motivation

Dustin Wax — Thu, 22 Oct 2009 13:00:00 +0000

What motivates you?

While there are thousands, millions, maybe billions of answers to that question, a growing body of research, some of it dating back 50 years, shows two things that don’t motivate us very well – the promise of rewards and the threat of punishment.

It seems counter-intuitive, since after all we take it for granted that we need incentives to do work. It’s the basis of our whole economic system, for crying out loud! And yet, the research is abundantly clear: once a reasonable standard of living is achieved, rewards and punishment not only don’t motivate us to do more, better, or faster, they often demotivate us.

One classic example of this is a study involving lawyers asked to provide legal services for low-income persons. One group was asked to do so for a low fee, $10 or $20 an hour, while the other was asked to do so for free. Interestingly, the subjects asked to provide services for a fraction of their typical rate were unwilling to do so, while those asked to do so for free were overwhelmingly willing. By offering a small fee, the subjects were actually less motivated, since they could only think of the work in relation to their normal, much larger fees. The other subjects were not pushed to think about their work as an economic transaction (in which the fee was nothing) and so were able to imagine other ways in which the work itself was its own reward.

Rewards force us to consider our work in a limited way, even work that we might gain great satisfaction from doing without the promise of reward. In fact, offering incentives can limit not only one’s perception of the work but one’s ability to even do the work. Consider the “candle problem” (watch author Dan Pink’s TED talk on the candle problem for more information). Subjects are seated at a table against a wall, given a candle, some matches, and a box of tacks, and told to work out a way to burn the candle without getting wax on the table. In one study, one group was offered money for figuring the puzzle out, while another wasn’t – and the subjects who were not offered any reward did remarkably better.

(The solution, by the way, is to empty the box of tacks and set the candle up inside of the box – most people ignore the box at first, because they see it only as a holder for the tacks and not as part of the equipment available to them. People working for a reward have a much harder time making the creative leap to seeing the box as part of the puzzle than people who are not being incentivized except by the pleasure of solving the puzzle itself.)

I should clarify here: it should be clear by now that it’s not rewards in the abstract that demotivate us, it’s rewards that are external to the task at hand. We are actually very easily motivated by any sort of challenging work, which is why so many of our hobbies involve complex problem-solving (working on motorcycles, woodworking, gourmet cooking, reading mysteries, sailing, training pets, collecting rare things, fantasy sports, and so on). But when someone else offers us money (or some other reward) to complete the same problems, it gets shunted into the category of “work” and our creativity shuts down.

The trick to motivation, then, is to find the intrinsic reward in our work and to enjoy it. Note that this doesn’t mean that nobody should ever accept money for anything – before our drive for mastery and personal challenge lies our drive to survive! But there’s a reason why so many painters are willing to suffer for their art while so few people are willing to become hobby investment bankers – one kind of work has its own intrinsic motivation while the other, except for a very rare few of us, does not.

Knowing all that, there are a few things you can do to keep yourself motivated.

1. Have a mission.

Perhaps the single most motivating factor in our lives is the sense that we’re fulfilling a greater purpose. That’s why lawyers will do for free what they won’t do for cheap – the sense that they’re contributing to something greater than themselves. A lot of people have taken a page from the corporate world and written a short, one- or at most two-sentence mission statement, against which their actions can be evaluated. If your mission is, for example, “to make the world a better place” (which is maybe too vague to be all that effective, but it’ll do for illustration purposes) then knowing that some task is helping to make the world better can be very motivating, indeed!

2. Measure improvement.

While work that engages with the rest of the world can be very intrinsically rewarding and thus very motivating, so too can work that makes us better people. Personal growth is an important motivating factor. But most of us take little time to determine just what constitutes being “better” – we set goals like “be more moral”, “spend more time with family”, or “do my job better” but those aren’t very powerful motivators because they’re not concrete. This is the idea behind S.M.A.R.T. goals, goals that are Specific, Measurable, Attainable, Relevant, and Time-bound. Set goals whose progress you can measure – according to whatever metric matters most to you! – and keep track of your progress.

3. Make learning a primary goal.

An important part of personal growth is achieving or moving towards mastery – of a body of knowledge, of a tool or system, of a particular task. Work that helps us move closer to mastery is generally rewarding in its own right.

But it’s not always clear what, if anything, we’re learning. So I’d like to borrow an idea from marketing “guru” Seth Godin. Godin advises readers of business books, to “Decide, before you start, that you’re going to change three things about what you do all day at work. Then, as you’re reading, find the three things and do it.” This can apply to just about anything: ask yourself, as you start a new project or a new job or anything else, “What three things am I going to learn from doing this?” This will put you in a mastery frame of mind so that you’re aware of the learning you’re doing as you move through your various tasks.

4. Examine your life.

Alan Webber, the founder of Fast Company, keeps two lists in his pocket on index cards. One is a list of things that get him up in the morning, the other of things that keep him awake at night. Ask yourself what gets you out of bed in the morning, and what keeps you up at night. If your answers are positive things, you’re in pretty good shape – but if they’re not, you’re begging for a motivation problem. When you get out of bed eager to tackle the challenges of the day, and lay awake at night dreaming up new challenges, new projects, and new directions to take your life in, motivation comes pretty easily!

5. Separate work from rewards.

This is a tough one, because we often battle procrastination by depriving ourselves of something positive and promising ourselves we can have it once we’ve gotten some work done. The problem is that it paints the work we’re doing as something undesirable, something we wouldn’t do unless we had that grand latte, trip to the mall, or afternoon swim as a reward. In his classic, The Now Habit, Neil Fiore suggests that procrastination comes not from the nature of the work but from our relationship with it – work we see as drudgery that we have to do in order to get something we want is ripe for procrastination. Instead, he suggests we change the very language we use to talk about our work, emphasizing that we choose to work on a task or project. Work we choose to do – like hobbies – rarely suffers from motivation problems!

With all that we’ve discovered about what motivates people, it will be interesting to see how businesses, who have until now depended on perks, stock options, and other bonuses to increase motivation, will adapt. It’s become clear that, while rewards and punishments might have increased productivity on the factory floor, it actually hinders the kind of knowledge work that makes up the vast bulk of our economy these days. Already a few companies are experimenting, quite successfully, with ways of helping employees to discover the intrinsic rewards of their own work – Google’s 20% time, which gives engineers one day a week to work on whatever project they choose and which has resulted in products as crucial to the company as Gmail, AdSense, and Google News, is one prominent example – most managers remain convinced that their employees will never do work without the promise of a reward or the threat of punishment.

Which is kind of a sad commentary on all of our lives, isn’t it?

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Getting Things (Re-)Started: Dealing with Mental Blocks

Dustin Wax — Tue, 20 Oct 2009 14:00:00 +0000

In any significantly big project, there are bound to be times when you lose the track of what you’re doing, when for whatever reason you stop moving forward and, what’s worse, can’t seem to find the motivation to get going again. When we “fall off the wagon” like that, a kind of psychological wall starts building up, making getting back in the swing of things seem more and more daunting. An ugly cycle develops: as the wall gets higher, we get more anxious about climbing it, which makes the wall higher still.

The only real solution is to do something, anything, but that’s small consolation when a project is taunting you with its unfinishedness. So here are a few little tricks to help you take a running start at that wall – you may not clear it in a single bound, but if you can just sink your toes into its cracks you might well find that climbing it wasn’t quite the chore you thought it was. And when you discover that, the wall itself often comes crumbling down before you.

1. Take it on the road.

A powerful approach to getting re-started is to switch up the scenery by tackling your project in a new place. If you’re sitting in your cubicle at work staring at the foam-and-fuzz walls, try taking a work-from-home day. If the butt-print in your chair has this project’s name on it, try going to a coffee shop or co-working space or even a park bench.

The point is, change your scenery. The mind builds powerful associations between places and certain activities – and unfortunately, being frustrated and unproductive is just as much an “activity” to the mind as being happily productive. The longer you stew in frustration at the same place, the more likely your mind is to fall into an unproductive state just by entering that space. Moving to a new site gives you a clean slate to work with, a place with no associations, and is often enough to break whatever mental block your mind is throwing in your way.

2. Do 20 minutes.

This is my favorite procrastination-killer: set a timer for 20 minutes and promise yourself to work until the dinger goes “ding”. This is useful for projects that aren’t beyond you creatively or conceptually but are simply too dull to look forward too, like data entry. (Or, I confess, grading exams…) But no matter how hateful the task, just about anyone can manage 20 minutes of it. And the beauty of this is, once the timer goes off, you often find that you’ve got some momentum and really just want to get the job done – which may well be far more preferable than going back to dreading and putting off the work yet again.

3. Limit yourself.

This is the opposite of #2 – instead of forcing yourself to do at least a set amount of time, limit yourself to doing no more than 30 minutes, or an hour, or 4 hours, or whatever is reasonable. Set a timer and try to work, but when the timer goes off, stop. Even if you haven’t made a lick of progress. Oh, you’ll be stressed. You’ll want to sit there and stew for 30 more minutes. You’ll metaphorically rend your garments and gnash your teeth. But DO NOT DO ANY MORE WORK on that project. Force yourself to wait until tomorrow (or whenever you can schedule another block of time).

The mind thrives on limits, though it might take some training. If you know you only have x amount of time to work on something, and if the alternative is even more frustration, the mind will adapt. By depriving yourself of time to work on your project, you’re turning it from a chore that you have to spend so much time on to something you only get to spend so much time on – you turn a punishment into a reward.

4. Skip the hard stuff.

A lot of projects stop dead when we hit a point where we don’t know how to move forward. One way to get past that is to just set that sticky bit aside and proceed as if you’d figured it out. For instance, while writing a business plan, you may get hung up on income projections, with no idea how to figure that part out. Leave that bit, for now, and continue with the next part. If you need figures to work with, make them up* – you’ll replace them with more accurate figures later. I do this all the time when writing academic papers where I don’t have a reference on hand to flesh out some part; I just skip it, and if I need to refer to that part later in the paper, I put in nonsense and highlight it with the word processor’s “highlight” function so I remember where I need to make changes later. Often, the hard stuff is easier once you’ve finished the easier bits – you develop the expertise to handle parts that earlier were beyond your abilities.

* You’d be surprised how many financial projections in business plans were made up anyway…

5. Tend to your knitting.

Or fly a kite. Or build a birdhouse. Draw caricatures of minor celebrities. Just drop whatever you’re working on and do something totally random, totally different, and totally non-stressful. The brain is a funny thing – it often freezes up under pressure and then, when you’re least expecting it, starts churning out solutions to whatever thorny problems are holding things up. Ironically, letting go of the problem is sometimes the only way to solve it.

Do you have any tips for getting back into the flow of things? Let us know about them in the comments.

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How to Give a Great Speech, Part 1: Preparation

Paul Sloane — Mon, 19 Oct 2009 13:00:46 +0000

If you have to give a keynote speech, an after-dinner talk, or an address to a group of customers or colleagues then preparation leads to success. Here are some key tips:

1. Investigate the audience.

Find out as much as you can about your audience, their interests and their likely mood. What is it that they will want from your session – information, entertainment, tips, ideas, guidance? What will they have heard or done just before you come on? Will they be impatient to eat? Will they have had something to drink? The better you understand their needs and attitude the more suitable you can make your speech.

2. Talk to the organiser.

If you are giving a talk at someone else’s event then find out what outcomes they want from your session. What are their expectations? What would represent success for them?

3. Investigate the logistics.

What is the room layout – theatre style, cabaret style etc? Will you have a podium, a stage or a microphone? Ask for the things that you might need – e.g. a microphone, a projector and even a glass of water. Understand the programme and exactly how much time you have. Look at what comes before and after you and make sure that your talk fits in appropriately.

4. Select the theme of your talk and the key message.

What is the main purpose of your communication? What is the single most important thing you are trying to achieve with this talk? Focus on that. It is easier for people to understand and remember a short clear message rather than a long rambling collection of different points.

5. Write down various ideas that support your message.

Collect different ideas, stories, quotations, jokes (if appropriate) that relate to and support your theme. You can do this on separate pieces of paper or on your computer. Move them around and consider how to construct your story.

6. Build a structure.

Your talk should have a simple and clear structure to it. For example you might start by stating a problem that affects the listeners. You might explain what causes the problem and why it is serious. You might then introduce your proposal for solving the problem. Then you might finish with a summary and a call to action that lucidly states what you want them to do. Whatever the topic, your talk should build in a logical way so that your audience can easily follow your train of thought.

7. Add some light and shade.

Variety is the spice of life. Think about how you can make your talk really engaging by mixing the approach a little. You do not want dry facts and serious admonitions all the way through. If appropriate add in some humour to lighten the mood. Include some stories if possible – preferably about real people or even yourself. The personal touch can really help to give the talk authenticity and interest.

8. Practise, practise, practise.

Put your material together in the best way you can and then try it. Practise the talk – preferably out loud. Move things around and drop the less effective points so that the talk really fits together well and communicates the most important points effectively. If possible get someone to listen to your rehearsal and give you some constructive feedback. Check your timing and ensure that you will not over-run.

9. Memorise and use prompt cards.

You should not try to memorise the whole talk – just the key headings so that you can remember the main points. The subsidiary material will come to you in a natural way if you know the key topics. If you feel unsure on this then have some prompt cards just in case.

If you follow these steps you are half way there. Now all you have to do is to deliver the talk really well and we will cover that next.

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9 More Apps to Help You Get More Out of Your Android Phone

Dustin Wax — Fri, 16 Oct 2009 14:00:00 +0000

With new android phones just out and even more on the way, I thought it would be a good time to release another list of neat-o Android apps. My last Android post (part 1 and part 2) focused on apps specifically for increasing your productivity; this post includes all manner of apps. Some will help you be more productive, some will just help you have more fun.

(Note: Some of these are paid applications. As with iPhone apps, an initial rush of free applications in the Android store seems to be giving way to higher-quality, low-priced applications that allow developers to devote more time and effort to upkeep and support.)

1. AK Notepad

AK Notepad is a basic memo pad for Android, with a few niceties. The interface color and text size are nicely customizable, and it can be set to automatically convert email addresses and URLs into clickable links (useful for remembering websites you see in ads or magazine articles while you’re out and about). Since Android doesn’t sync to a desktop the way Palm and Apple devices do, there’s no direct way to get notes off your phone, but individual notes can be sent by email (or other programs that allow it) and all your notes can be exported to the SD card and opened from the device when you plug into your PC’s USB. (Text files from your PC can also be placed on your SD card and opened in AK Notepad.)

2. Dial Zero

Route your calls around pesky (and slow) voicemail systems with Dial Zero, a database of workarounds for hundreds of companies. Each entry includes the company’s main phone number (which it will pass to the dialer if you press the green “phone dial” button), a description of how to reach an operator or agent, and comments from others who have used the app.

3. Hi-Hiker

Meant for wilderness explorers, Hi-Hiker also functions as a great fitness app. Functions include a GPS tracker, pedometer, stopwatch, weather information, maps, an altimeter, a compass, a flashlight, and a quick-dial button to call for emergency help. Most of the functions use the GPS, so make sure you have a full charge before leaving “home base” for too long!

4. Greed

Greed is a Google Reader application for Android phones, which does a much better job on the small screen than Google’s web interface for Reader. One important feature is the ability to cache your feeds on the SD card for later viewing – great for when you’re about to get on a plane or driving cross country (well, riding cross country – don’t drive and read, kids!) and will be without cell-tower service for a while. Although not a specialized podcast app, you can also subscribe to podcast feeds and download the files so they’ll show up in your media player. Greed is good.

5. Places Directory

Places Directory was designed by a Google employee, so you know it’s good. It offers location-based search to help find nearby restaurants, post offices, comic book stores, or whatever. It can get your location either from the GPS or from the nearest cell tower. Give it a long-press to dial a phone number or open a map, or a short-press for info and user reviews (each press opens a different contextual menu). A compass needle will tell you what direction you’re headed and what direction to go, and you can save a list of your favorite places (to quickly find a Starbucks in a strange town, for instance).

6. Qik

Shoot and stream live video from your phone with Qik. You can have Qik send out a tweet whenever you’re recording, and you can embed your video in other sites using the automatically-generated embed code. The only downside is that you will burn through your battery at a pretty fast rate – but it’s useful for catching quick clips on the go if you don’t have a camcorder handy.

7. Skype Lite

Skype all you want on your Android phone using Skype Lite. Works fine over 2G, and imports all your Skype contacts and other account information. If you have SkypeIn, you can even get Skype calls on your Android phone!

8. Taskiller

Android phones multitask, meaning that there are often several applications still running in the background when you open an ew one – or even when you aren’t doing anything at all. Unfortunately, Android makes it difficult to know what’s running in the background (and using up your battery). Taskiller opens a list of all running apps and allows you to close them individually or all at once. You can also switch between apps easily using a long-press.

9. Wertago

Wertago offers location-sensitive nightlife search coupled with social networking functions (friends, status updates, profiles, messaging, picture sharing) so you can find out what’s going on right now, where your friends are at, and what the best place to hang out might be. Nightclub listings include ratings from other users, distance from you, mapping, and search by tags (like 18+, dancing, dressy, etc.), and how many of your favorite Wertago users are there at the moment. If you’re a clubber, this is an essential app.

Got any other cool apps that Lifehack readers just have to install on their shiny new Android phones? Let us know about them in the comments.

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The Nature of Commitment

Dustin Wax — Wed, 14 Oct 2009 14:00:49 +0000

In a comment on my recent post about breaking up, someone asked if I’d write a follow-up about staying together. I’ve actually written about successful relationships before, based less on my own experience than on the work of relationship psychologists, so I’ll just refer you there if you’re looking for relationship advice. But thinking about what goes into a committed relationship got me thinking about the nature of commitment itself. What does it mean to be committed to something, whether to a person, a cause, a project, a government, a job, or an institution?

It’s funny how many of the words that we use to describe devotion are also used to describe insanity. The word “fan”, for instance, refers to someone who is a devoted admirer of an artist, musician, author, or other creator (or a piece of their work), but it comes from “fanatic”, a maniacal follower of some cause or leader. The guy in line at the Stephen King signing is a fan; the guy who follows him around from signing to signing claiming King killed John Lennon is a fanatic.

Likewise, we use the same word, “committed”, to describe someone’s devotion to a cause or person as we use to describe their incarceration in a mental institution. Is there a similarity? Well, to be committed means to pledge, bind, or oblige one’s self to something: a course of action, a system of beliefs, or indeed a medical treatment facility.

So, is being committed a sort of insanity? Well, no — but certainly there are some similarities between the kind of obsession that leads us to do horrible things to ourselves or others and the kind of obsession that leads us to greatness. We can look at someone like Steve Jobs and see that at work, the single-minded commitment to a vision of how the world should and could work, and the refusal to acknowledge other, “lesser” ways.

OK, enough prologue. What is commitment, then?

1. Commitment is passion.

Obsessive passion, maybe. Someone who is truly committed to something can’t not do it. You can’t live without accomplishing your cause or being with your significant other. Fulfilling that commitment gives you great pleasure — being with the person you love, pushing forward a project you believe in, creating a tiny pocket of betterness in the world, these are deeply satisfying to the person who is committed.

2. Commitment is action.

Actions speak louder than words, right? A person who is committed shows that commitment, over and over, in his or her actions. If your actions don’t match your commitment, you simply aren’t committed to it. You may have a belief, a hunch, a preference, a desire, but not a commitment.

3. Commitment is obligation.

What separates the truly committed from the rest of us is the way they embrace the crappiest parts of the job, setting their jaw and taking on the work that the rest of us wouldn’t dream of. It’s the parent scrubbing puke from the carpet at 4 in the morning, the doting spouse helping their aged partner on and off the toilet, the executive who flies halfway around the room to apologize in person for a badly flubbed marketing campaign, the firefighter who charges into a dangerous fire because he or she hears screaming, the soldier who holds his or her ground while the rest of company flees. You do these things not because they are fun or pleasurable in their own right, but because your commitment demands you do them.

4. Commitment is larger than the self.

Commitments are personal, but they’re also about relationships. The committed artist sacrifices everything to express his or her inner vision to the world. The committed lover cares first and foremost for the emotional and physical well-being of his or her partner. The committed performer takes the stage in the service of the audience. The committed activist creates a better world not for him- or herself but for the generations to come. True commitment embraces and engages the world.

5. Commitment is voluntary.

Commitment is obligation, yes, but it’s freely chosen obligation. Even the draftee chooses to be a hero in the heat of combat — or not to be. The environmentalist huddling shivering in a cold boat in arctic waters, protecting a pod of whales from a whaling ship, can take refuge in the fact that they chose to be there. The parent chooses to have and keep a child, no matter how accidental the pregnancy; the spouse chooses to stay in the marriage; the worker chooses to stay on the job. It is that choice that makes it a commitment — without the choice it’s just slavery.

(Ironically, being committed to a mental institution is not voluntary. Oh well…)

When we feel forced into something, when we feel obligations hanging on us like an albatross, when our actions fail to match our beliefs — these are signs that we aren’t as committed as maybe we thought we were. Maybe not committed at all. Pay attention to those signs — it’s easy to convince ourselves of a commitment that isn’t really a commitment at all.

So, what did I miss? And what are you committed to? Let’s talk about commitment in the comments.

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The Perfect Breakup?

Dustin Wax — Mon, 12 Oct 2009 14:00:00 +0000

Someone on our Skribit page (that’s the little widget on the right-hand side of Lifehack’s pages where you can make requests, which I or other Lifehack writers look at for ideas) requested a post on how to act when you break up with someone. While it’s never easy to break up with someone (assuming it’s someone you actually do like), I feel like I’ve been through enough breakups to have learned a bit about how to make it as painless as it can be for everyone involved.

First, some history: I’ve been in four relationships that mattered, three of which lasted for 2 years or longer. I didn’t “date” much at all in my 20s, but have dated quite a bit in my 30s. Not counting situations where I went out with someone only once or a few times and nothing came of it, I’d estimate I’ve seen about 30 women or so that haven’t turned into long-term relationships. So that’s about 35 endings where the other person mattered to me in some way (beyond just being a human worthy of some basic decency and respect). Which is a lot by some standards, not many by others, but which I think has given me at least some perspective on breaking up.

Except in the rare case where both partners realize that their relationship isn’t working at the exact same time and are able to easily and honestly acknowledge that, all breakups are hard. No matter how inappropriate someone might be for us (or us for them, if we’re honest), there is almost always a sense of personal rejection whenever someone tells us, or we tell them, that it’s over.

There are a few things we can do to ease the pain we feel or we inflict. Some of these apply when you’re the dumper, some when you’re the dumpee. And then there are a few for after the break-up, and those apply either way. Let’s start with some tips for when you’re the one breaking it off.

When you break up with someone…

Know why. Before you act, do a little self-reflection. It’s easy to say “It’s not you, it’s me” but a lot harder to mean it if you don’t know what about you “it” is. You don’t have to tell your soon-to-be-ex everything, but you should at least understand for yourself.
Be honest. While you don’t have to unleash a torrent of insults on the person you’re breaking up with, at least be clear about the main reasons things aren’t working for you. And don’t lie about remaining friends if you have no interest in this person as a friend. It just drags out the inevitable.
Don’t drag it out. It can be scary to tell someone you’re not interested in seeing them any more. So scary, in fact, that you don’t – you just act colder and colder, find excuses not to see them, start picking at their weaknesses, putting them through the wringer while you build up the courage to do what you need to do. You’ll both be happier if you make a clean break sooner rather than later.
Be gentle but firm. There’s no reason to be hurtful, no matter how bad things are going. But do be clear that this is not an ultimatum, an invitation to improvement, or just another argument – this is The End.

When someone breaks up with you…

Dignity first. Easier said than done, especially if you thought things were going well. But no matter how surprised you are, try to act in a way your parents (or clergy, or some other person you respect) would be proud of. Don’t threaten, attack, list their shortcomings back at them, scream, faint, say you’ll kill yourself, beg, or do anything else – the best that can happen is you’ll feel awful later, the worst is that they won’t break up with you and now you’re stuck with someone who wants out.
Get to a safe place. Find a friend, a family member, a clergy member, or anyone you can count on and let them support you. Getting dumped is hard work – you’re going to need a little while to process it.
It really isn’t you, it’s them. Don’t be too hard on yourself – they dumped you for reasons that have to do with who they are, not who you are. Seriously, when we’re really in love, we’re in love with a person’s faults as well as their best features; the bottom line is, if you have faults that drove someone away, it’s because they didn’t accept and love them, and therefore didn’t accept and love you. That’s not an excuse to be awful, it’s just the truth – the worst murderers and rapists and dirtbags in the world still manage to be loved by someone.
But don’t let yourself off the hook, either. The person that just dumped you had their own reasons, but that doesn’t mean you’re perfect. Consider what you want from a relationship, and why you weren’t getting it from the one that just ended (and you weren’t, I promise). And learn from that.

After the break-up…

No take-backs. Seriously. No booty calls, no pre-existing commitments, no getting together just to talk. Not for a good while, anyway – I realize that people can change and make things work, but that doesn’t happen overnight. More often what happens overnight is you get lonely, or you can’t find anyone better, or you get horny. Getting back together can only prolong something that’s pretty much doomed. I know you think you’ll be the exception, but you won’t. Not until one or both of you make some real changes.
Let hate happen. Being angry at an ex is natural. It might be stupid, unproductive, even awkward, but it’s totally natural – let it happen. Don’t act out towards them or anything, but don’t try to force yourself to process all that emotion out of the way too soon. It takes time – both to deal with your anger over whatever they did or said or were, and to get over your anger at yourself. And you will be angry at yourself: for getting involved with someone who was wrong for you, for being suckered, for letting someone good get away, or for any of a host of reasons. Let it happen.
You don’t have to be friends. Especially if your now ex-relationship lasted a long time, this can be hard to swallow. Yes, your ex probably does know you better than anyone else. And you probably have a lot of the same interests. Maybe you will eventually be friends, down the road, but for now, you have to be faithful to yourself first – you really can’t put yourself out there for your ex the way a friend should. And if you never get to be friends again, well, that’s sad, but it’s not the worst thing ever. Don’t force it.
Don’t get even. If you were hurt badly, your instinct might be to hurt them back. Not a good idea. Seriously, as hard as it is, you have to let it go. It’s not a game with winners and losers – the pain you’re feeling is the pain of having invested yourself in a situation that was wrong for you. Going for revenge will only hurt you more (you’re still investing in that bad relationship), and may hurt others around you (like the person you sleep with to get back at a cheating ex).
Don’t stalk. This should be self-explanatory, but apparently it’s not. Think of breaking up like going to jail – you’re allowed one phone call. (And it should be about the stuff they left at your place, and that’s it!) Don’t call them to ask “why?!?!”, don’t check their email or voicemail with the password they forgot they gave you, don’t hang around their work, and definitely don’t visit them at home. Here’s the thing: psychologically, there’s a threshold beyond which you lose control of what seem at first like harmless issues, and you become obsessed. Stalking really is a sickness; fortunately it’s preventable by simply denying yourself the satisfaction of trying to find out about your now-ex.Here’s the other thing: yes, they’re seeing someone. Yes, they’re flirting with that new assistant at work. Yes, they’re working as an exotic dancer now. Yes, they’re into all sorts of kinky stuff they would never do with you. Yes, they took that trip to Asia you planned together. Yes, they got a better job. Yes, they went back to their spouse. Yes, they got a dog. Yes, yes, yes – everything you’re afraid of is true. Stop worrying about their life and start living your own!
If you’re being stalked, don’t respond. Stalking is a simple positive reinforcement mechanism: the stalker does something, and are rewarded when you respond. When the phone rings 50 times and you finally pick up and tell them never to call you again, they get their reward – and they learn that they have to let the phone ring 50 times to get it again. Same with email, ringing the doorbell, visiting you at work, etc. Pay no attention, at all. If things get too out of hand, appoint someone — a security person at work, a family member at home, or whoever you can trust – to block all contact. Send their calls automatically to voice mail, set up a forwarding rule in your email program to send their emails to someone else to review (in case they turn threatening) – generally erase the person from your life. Eventually, the pleasure circuit will run out of ways to get that stimulus and your stalker will start to heal.

When my last major relationship ended, a friend gave me some really good advice. In fact, she had me write it in dry-erase marker on my mirror (lipstick would have done the job as well, but I don’t keep any around…). The advice was this: “There wasn’t anything you could have done differently.” You’re you, and you acted in what you thought was the right way at every point. You have to accept that, and the rest comes easier once you do.

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Scoring 100% in Time Management

Francis Wade — Fri, 09 Oct 2009 13:00:09 +0000

“Most people who attempt to learn a new time management system fail.”

I can’t prove the above statement with hard facts, but I have a sense that it’s true, based on my personal experience and observations. If success is defined as 100% successful implementation, then that statistic is most certainly true.

On the other hand, perhaps 99% of the people who take a time management program put down the book, or drive back home, agreeing with 100% of the ideas.

So, the million dollar question is: what’s the problem?

Did the time management gurus blind them with their brilliance? Or does it prove that we are all a bunch of lazy good-for-nothings with short attention spans, suffering from various degrees of ADHD?

The problem is not something that’s addressed by the gurus, and it’s actually something that is being ignored by gurus and devotees alike.

It’s a problem in what we think time management IS.

Learning a new time management system is not like learning differential calculus, financial accounting or particle physics. Each of these subject-areas are new to most people, who typically come to them like a blank canvas, and without any homegrown capability whatsoever. Most of us haven’t figured out our own system of computing depreciation before stepping into accounting 101.

Ironically, our ignorance helps.. A new system of thinking is easier to learn when it’s completely fresh to us, and only requires us to be ready, willing and able.

Learning a new approach to time management is much more difficult, because standing in the way of a shiny new system is the one that we are already using.

That’s the same one we first put together when we entered high school, refined when we were in college, adapted when we got our first job, and started suffered with when we got married and found a bunch of stuff falling through the cracks for the first time.

That’s “the time management system we never knew we had.”

(For some of us, calling it a system might be too much of a mental leap, but it’s tough to get through college without having put something in place.)

This “system we never knew we had” is comprised of habits, practices and rituals that have been practiced over the years and are now built into our neuro-muscular systems. In this sense, we are more like smokers trying to quit some dangerous behaviors, than we are mathematicians learning some brand new techniques.

Ask President Obama, or any smoker, and they’ll tell you… quitting is tough.

But time management gurus don’t tell you that changing the habits that make up your current time management system is just as challenging. They don’t get you to appreciate what you are up against as you try to reverse decades of practice, reinforced by some positive results that convinced your subconscious that you had this time management thing beaten.

Not only don’t you know all this, but most people try to learn a new time management system when they KNOW that their system is no longer successful. As you ponder your latest failure, you are driven crazy with desire for the new system being offered that seems to be so logical, sensible and easy to understand.

This only adds to the frustration. It appears to be easy, but isn’t.

Here’s a concept: Forget about learning a new time management system, and instead take a program in “Habit Changing 101.” Discover the unique set of actions you must take to change your ingrained habits so that they stay changed. Figure out the unique blend of goal-setting, community support, backup plans, rewards, punishments, reminders, coaching, etc. that you need to succeed.

Once your special cocktail is figured out, then take any time management program that you want, implement the changes slowly (one habit at a time,) and take enough time to ensure that you won’t lapse into the old habits when the inevitable crises hit.

You may still be failing to implement THEIR system the way it “should” be done, but you’ll be 100% effective at upgrading your own.

I own a management consulting firm in Florida, and I recently moved to live in Jamaica. Shortly after arriving, I began to study time management techniques when I found that my old system didn't work. I eventually coined the term "Time Management 2.0" for people who create their own, custom approaches. Find out more about Time Management 2.0. I am also the author of the e-book "The 6 Surprising Mistakes that GTDers Make."

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Roll Your Own TwitPic-like Media Hosting Using Posterous

Dustin Wax — Thu, 08 Oct 2009 14:00:00 +0000

One of the more useful aspects of Twitter is the ability to quickly broadcast images, videos, and other media to your followers, making it an effective “mo-blogging” (mobile blogging) platform. Twitter doesn’t have this ability built in, though; sending pictures or video clips to Twitter requires using third-party services like TwitPic. Most Twitter clients will automatically upload images to these third-party hosts and add a link to your tweets, making the whole experience rather seamless.

This is a pretty good solution for casual sharing, but if you’re using Twitter as part of your personal branding efforts, or if you’re serious about the media you’re distributing, you might want more control over how your media is stored and displayed online. TwitPic and the other services don’t offer much in the way of page customization. They also scatter your content over several sites.

Then there’s the Twitter API limit, which limits access to only your last 3200 tweets. Assuming you’re sharing things on Twitter that are more important than what you ate for lunch and what cute thing your cat just did, you might worry about losing your online history as you build up past the 3200 mark.

Having discovered too late Twitter’s API limit (I’m almost to 3700 tweets at the moment), I decided I didn’t want to risk my images and other posted material becoming difficult to access – although much of my Twittering is purely personal, my stream is an important part of my online professional presence, and I want to make sure it’s not only archived but accessible moving forward.

Enter Posterous. Posterous is a lifestreaming service that sits somewhere between Twitter and a blog in terms of features. It’s not really intended for essay-like blogging, but rather for capturing images, video, web links, and thoughts quickly and easily. What’s important here is that you can post via email or even SMS message, and it can be set up to automatically forward anything you post to Twitter, Facebook, and a number of other services (including your own blog). Using Posterous, I can create a permanent record of the images, videos, audio clips, and other material I post to Twitter, and I can do so in a customizable, brandable space that offers me far more control over my content than I have with services like TwitPic or even Twitter.

Here’s how to set up and use Posterous as a home for all your tweetable media.

Set up a Posterous account

An unusual thing about Posterous is that you can’t just go to the website and sign up – you create an account by using the service.

Send a photo, video, or just text email to post@posterous.com.
Within a few minutes, you’ll receive a confirmation email with a link to your newly-created site. At the moment, your post is it’s own stand-alone site. Click the link that allows you to change your password.
Posterous assigned you a username based on the username of the email address you sent your first email from (the part before the @ sign). Change that to whatever you want your site’s URL to be (it will be “username.posterous.com” where username is whatever you choose) and enter a password.
Now go to the “Manage” screen and start customizing the site.
Click “Edit this site” to change the name of the site and add a theme under “Theme and customize my site. If you know CSS and HTML, you can create your own theme. Also, you can upload a header image to really brand your site.
If you really want to get fancy, you can set up your Posterous site under your own domain name; follow the instructions on the “Edit” page.
You can also enter your Google Analytics Domain ID to track visitors using Google Analytics. Follow the instructions on the “Edit” page.
Click “Edit my profile” to add personal information and upload a photo of yourself.
From the “Manage” page, click “Manage emails and phone” to add other emails and your cell phone number so you can post from them. I recommend adding your main email address and your phone’s email address (if it’s different from your main email).
“From the “Manage” page, click “Autopost to Everywhere” to add your Twitter account and any other accounts you want to post to via Posterous. You can add Facebook and other social networks, image-hosting sites like Flickr and Picasa, and your own websites, among other services.

Now you’re set up to post to Posterous and have those posts forwarded automatically to Twitter (and wherever else you choose).

Post images, videos, and other media via Posterous

Add an address book entry to your contact manager for Posterous. Add both the main email address, post@posterous.com, and the SMS short code, 41411.
Anything you email to post@posterous.com will be automatically forwarded to all the services you’ve set up under “Autopost”. The subject line will be the title of your post at Posterous and will make up the body of your Tweet, so limit yourself to 130 characters (to leave room for the shortened URL to your post).
Posterous automatically resizes images to fit your theme. If you send multiple images, Posterous will create a very nice gallery so that all of them can be viewed within the main post. Videos are embedded in a Flash player, as are MP3 files you send to Posterous.
If you might only want to post something to Twitter, Facebook, your blog, or elsewhere, add one or more of the following email addresses to your address book entry:
- Twitter: twitter@posterous.com
- Flickr: flickr@posterous.com
- Facebook: facebook@posterous.com
- Tumblr: tumblr@posterous.com
- Any other blog: blog@posterous.com
- Posterous only: posterous@posterous.com
You can post text-only entries through the SMS number. Type “POST” (without the quotes) and enter up to 110 characters.
If your email program adds a signature line or a “Sent via” line, you can make sure that doesn’t get added to your post by typing “#end” (without the quotes) at the end of the text you want in your post.
You can also add a “Share on Posterous” bookmarklet to your browser for one-click posting from the Web. Any text and images you select before clicking will be posted (and you can add your own text as well). If you don’t select text, Posterous will scan the page for likely “excerpts” on the page, which you can scroll through until you find the part you want to post.

Drawbacks

While I think there are a lot of benefits to tweeting this way, even for regular text tweets, I have to admit there are also a few drawbacks. The most notable is that you have to remember to limit yourself to 130 characters (or less) in order to accommodate the link to your Posterous page. As if 140 characters wasn’t short enough!

Another drawback is that you can’t post through your favorite Twitter client – you have to use email or SMS to get your post to Posterous. In effect, Posterous becomes your Twitter client – but only for posting.

Finally, many Twitter clients offer previews of images on the more popular image- and video-hosting services. Your followers won’t be able to preview your images on Posterous in their Twitter client.

Obviously, I think the benefits outweigh the drawbacks, but you should be aware of them before taking the plunge yourself. If Twitter is not just a pastime for you, but a real part of your business or professional life, this is a way to take a lot more control over the content you post to Twitter.

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Face Adversity with a Smile

Paul Sloane — Wed, 07 Oct 2009 13:00:30 +0000

I told my friend Graham that I often cycle the two miles from my house to the town centre but unfortunately there is a big hill on the route. He replied, ‘You mean fortunately.’ He explained that I should be glad of the extra exercise that the hill provided.

My attitude to the hill has now changed. I used to grumble as I approached it but now I tell myself the following. This hill will exercise my heart and lungs. It will help me to lose weight and get fit. It will mean that I live longer. This hill is my friend. Finally as I wend my way up the incline I console myself with the thought of all those silly people who pay money to go to a gym and sit on stationery exercise bicycles when I can get the same value for free. I have a smug smile of satisfaction as I reach the top of the hill.

Problems are there to be faced and overcome. We cannot achieve anything with an easy life. Helen Keller was the first deaf and blind person to gain a University degree. Her activism and writing proved inspirational. She wrote, “Character cannot be developed in ease and quiet. Only through experiences of trial and suffering can the soul be strengthened, vision cleared, ambition inspired and success achieved.”

One of the main determinants of success in life is our attitude towards adversity. From time to time we all face hardships, problems, accidents, afflictions and difficulties. Some are of our making but many confront us through no fault of our own. Whilst we cannot choose the adversity we can choose our attitude towards it.

Douglas Bader was 21 when in 1931 he had both legs amputated following a flying accident. He was determined to fly again and went on to become one of the leading flying aces in the Battle of Britain with 22 aerial victories over the Germans. He was an inspiration to others during the war. He said, “Don’t listen to anyone who tells you that you can’t do this or that. That’s nonsense. Make up your mind, you’ll never use crutches or a stick, then have a go at everything. Go to school, join in all the games you can. Go anywhere you want to. But never, never let them persuade you that things are too difficult or impossible.”

How can you change your attitude towards the adversity that you face? Try these steps:

Confront the problem. Do not avoid it.
Deliberately take a positive attitude and write down some benefits or advantages of the situation.
Visualise how you will feel when you overcome this obstacle.
Develop an action plan for how to tackle it.
Smile and get cracking.

The biographies of great people are littered with examples of how they took these kinds of steps to overcome the difficulties they faced. The common thread is that they did not become defeatist or depressed. They chose their attitude. They opted to be positive. They took on the challenge. They won.

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Self Doubt: A Disease that Doesn’t Discriminate!

Craig Harper — Tue, 06 Oct 2009 13:00:06 +0000

What if…

What if I forget the words when I stand up there? What if I go completely blank? What if I totally suck? What if I look or sound stupid? What if they hate me? What if I’m not pretty enough? Cool enough? Smart enough? Qualified enough? Experienced enough? Talented enough? Thin enough? What if they see through my act? What if they discover what I’m really like? What if they find out about my issues? Or my history? What if the course is too difficult for me? What if I do what Craig suggests and it doesn’t work? Or what if it does work and then I lose motivation and focus? Surely I’m too old to start something new anyway? Or too inexperienced to establish my own business? Perhaps I’m past learning new things and developing new skills? Surely I won’t fit in, will I? What if I get all excited – like I always do – and then fail again? What if I disappoint people again? Hmm, perhaps I need a little more time to plan and think about this.

Which is code for “I’m too scared to do anything, so I’ll do nothing”.

Again.

A Disease

Self doubt; it’s a disease that doesn’t discriminate. It affects our mind, our emotions and even our physiology. It’s multi-dimensional and if you let it, it will destroy your opportunities, waste your potential, ruin your relationships, infect your thinking, crush your hope and at its worst, ruin your life. It’s not concerned with race, religion, age, skin colour, past achievements, social standing, sex, talent, IQ or bank balance and it knows where you live.

Knock, Knock…

For many of us, self doubt comes knocking on our door every day. Sometimes it will give an apologetic, sorry-to-bother-you kind of tap, and on other occasions it will almost smash the door down with it’s incessant and violent banging. More often than not, it will arrive disguised as something much more noble like concern, logic or reason but in reality, it’s none of those things. It’s just fear in a different outfit. Self-doubt with a little make-up and a pretty dress. Don’t be fooled; she’s a bitch and despite the charade, she doesn’t care about you at all.

Fear by Another Name

That’s all self doubt is by the way; one of the many faces of fear. Fear of failure, fear of rejection, fear of public humiliation, fear of getting uncomfortable, fear of the unknown, fear of poverty, fear of isolation and even fear of success. Like all forms of fear, self-doubt is essentially self-created and perpetuated because it can only exist in our head. In order for it to survive, we must give it a place to live. And we do.

In the pursuit of our best life, our challenge is not to overcome self-doubt but rather, to manage it. To recognise it for what it is (a form of fear), to feel it, acknowledge it and then do what we need to do (to reach our goals), DESPITE it.

“Recognising, feeling and acknowledging self-doubt, does not mean being controlled or determined by it.”

The Human Experience

Of course, over time we will find a way to turn down the volume (of the banging on the door), but a life totally devoid of self-doubt is an unrealistic goal. People who succeed (no matter what the endeavour) invariably find a way to do what they need to do, despite their self-doubt. They are aware of it and they are challenged by it, but they are not controlled or determined by it. Self doubt is universal and it is an unavoidable part of the human experience. For life. None of us are exempt. If you doubt yourself often, don’t feel weak or flawed, feel human. Feel alive. Feel normal. If self-doubt is a sign of weakness then I’m a big pussy.

The questions we should ask ourselves in relation to this chat are not:

“Do I ever experience self-doubt?”

But rather:

1. “What impact do I allow self-doubt to have on my decisions, behaviours and results?”

and…

2. “Do I manage it, or does it manage me?”

If you came here today looking for a solution, then walk to the bathroom and look in the mirror; there’s your solution. Even if you don’t know it or feel like it, let me tell you that no book, blog, idea, program, CD, DVD or guru will change you. No, that’s your job. Those resources (that’s all they are) can stimulate, inspire, educate, challenge, provoke and encourage you, but only you can change your current reality and only you can build your best life. That’s why this website is not a solution but rather a humble resource.

Do what you need to and stop looking for the magic pill.

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